Planning for an event is an overwhelming thing for most people. To help with this, there are event planners that can help with this. They will take care of the planning and execution of the event at a fee. There are so many planners in the market today that one needs to know what they are looking for in order to make the right decision.
The experience a planner ha is one of the first things one needs to consider. It would be a mess if one were to hire a planner who is, for instance, conversant with informal events to plan a formal event. Find out the type of event the planner has organized before y hire them. By asking their previous clients, you will be able to know how their previously organized events were like.
The next thing you need to know is how much they will be charging you for the event. Planners all have different charges for the services they offer. It is important to note that certain factors will determine how much you will be charged for a service being offered. If the planner is also organizing for the venue, catering and sound, you will pay more than if they were only marketing it. There are planners who charge for their services per hour an there are those that charge per day. To save on money, go with the planner that charges per day. For some planers, you will get charged for the meetings you have with them during the planning period and this mean you will pay slightly more. You also need to find out if the planer you choose has a cancellation fee should you choose to cancel the event. Most planners have a cancellation Before you bring a planner on board, it is important to find out how much you will be charged and the terms of payment.
One key thing you also need to consider is the security at you event. It is the task of the event planner to ensure that your event has enough security. Ensure they organize for enough security and health personnel on standby should anything go wrong.
In case the event planner is in charge of the staff at the event, you need to take time to know them. You need to know the number of people that will be working at your event and if they can be trusted as this will help things flow smoothly. In case one of the staff does not make it to the event, find out if there is backup.
In case you are working with a big team for the event, find out who is the point of contact on site in case you need to communicate during the event.